Norris City Council

Minutes

Monday June 13, 2011

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON JUNE 13, 2011 WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, TOMMY MARINER, CHRIS MITCHELL AND LOY JOHNSON.  NOT PRESENT: JOY WILSON

 

NEW BUSINESS

Discussion was made on the Resolution No. 6-2011 to recognize Community Mediation Services for 25 years of service in Anderson County.  Deborah Watts, new to the Community Mediation Service, was recognized by the council. 

 

1.Council Member Tommy Mariner makes a motion to recognize the Community Mediation Services for 25 years of service in Anderson County with Resolution No. 6-2011.  Seconded by Council Member Jack Black.  Motion carried by voice vote.  

 

HEAR THE PUBLIC

Council Member Loy Johnson presented concerns from a citizen, asking if the City of Norris had a curfew in place.  City Manager Hester states that the City of Norris does have a curfew in place for Juvenile 17 and younger starting at 10pm.  Other concerns were police being aggressive with residents that are walking in the evening time.  This complaint came to Loy Johnson.

Deborah Watts states she is happy to see police monitoring area.  She appreciates their vigilance.  

George Miceli states it is a community relationship.  Verbiage of use is appropriate. 

Mayor Mitchell asks City Manager Hester and Council Member Johnson to look at what is best to say and get with Public Safety and they concurred. 

MINUTES

2.  Council Member Tommy Mariner moved to accept the Council Minutes from May 9, 2011 as written.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote.

 

3.  Council Member Jack Black moved to accept the Council Minutes from May 27, 2011 as written.  Seconded by Council Member Loy Johnson.  Voting aye:  Jack Black, Loy Johnson and Chris Mitchell.  No:  Tommy Mariner.  Motion carries. 

 

OLD BUSINESS

Boards and Commission Vacancies

Susan Miceli was nominated by Mayor Mitchell to be on the Library Commission Board.

 

4.  Council Member Tommy Mariner makes a motion to accept Susan Miceli on Library board.  Seconded by Council Member Jack Black.  Motion carried by voice vote.

 

5.  Council Member Tommy Mariner makes a motion to pass final reading on Ordinance 529 to repeal the existing title 18 of the Norris municipal code and to replace it with the revised title 18, as recommended by the Norris Water Commission for water and sewer service as written.  Seconded by Council Member Jack Black.  Motion carries by voice vote. 

 

6.  Council Member Loy Johnson makes a motion to pass 2nd reading on Ordinance 526 to adopt a fee schedule for the Norris municipal code, title 18, utilities and services, schedule of charges for water and sewer service as written.  Seconded by Council Member Tommy Mariner.  Motion carries by voice vote. 

Discussion was made on Ordinance 530.  Jack Black presented a detail of the Budget process in his view that the Reserve Fund is too low to adequately support Capital needs and provide funding for potential grants.  The council members reviewed.  Tommy Mariner shares Jack Blacks concerns and agrees.  He is uncomfortable with the Fund Balance being very low, would like to go back with the original $1.63. 

Chris Mitchell feels we can wait another year to see if we need to increase taxes and see what the outcome will be next year.   City Manager Hester stated that he respectfully disagreed that the City should wait a year to increase the property tax rate; either a modest tax increase was needed or Council should look at reducing services to balance the budget and not reduce the Reserve to such a low level.

 

7.  Council Member Tommy Mariner makes a motion to pass final reading on Ordinance 530 for the various funds, departments, institutions, offices, and agencies of Norris City, Tennessee for the year beginning July 1, 2011 and Ending June 30, 2012, with one correction on page 3 last paragraph second line omitting the sixty three cents and putting in fifty five cents.   Seconded by Council Member Loy Johnson.  Voting Aye:  Loy Johnson, Tommy Mariner and Chris Mitchell.  No: Jack Black.  Motion carries. 

CITY MANAGER REPORT

See attached Report 

 

Public Safety Explorer needs a rebuilt engine.  Cost will be around 4,000.00. 

 

8.  Council Member Tommy Mariner makes a motion to approve taking out of the Unreserved Fund Balance $4,000.00 with contingency that the Watershed will be asked to help fund the expense.  Seconded by Council Member Jack Black.  Motion carried by voice vote. 

 

Discussion was made on office copy machine needing funds for a new one. 

 

9.  Council Member Tommy Mariner makes a motion to stop producing paper agenda and go to paperless except for the Norris Library.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote. 

 

NEW BUSINESS

Discussion was made on Grass cutting.  City Manager Hester states that there is no written policy currently and suggested that Council consider mowing/trimming Right Of Way within 100 yards of City entrances and within 75ft on the intersections joining city right away.  Council members were asked to review with the City Manager or Public Works Director for what areas were currently maintained and that the discussion would resume at the next Council meeting.

 

10.  Council Member Tommy Mariner makes a motion to rollover donated funds specifically to NLT and Animal Commission from the 2010/11 fiscal year to the 2011/12 fiscal year.  Seconded by Council Member Jack Black.  Motion carried by voice vote. 

 

BUDGET AMENDMENTS

11.  Council Member Tommy Mariner moves the following appropriations in the 110 General Funds.  Seconded by Council Member Jack Black.  Motion carried by voice vote. 

 

Increase Expenditure Code:

110-42000-333                              Other Equipment Dispatch                                                      $          2,300.00 110-47100-320                          Concert on the Commons                                               $         6,000.00

110-47100-329                           Norris Little Theatre                                                        $       13,719.96 110-43000-247-1003                  Street Lighting (Christmas Lights)                                    $          680.00

 

Increase Revenue Code:

110-33800                                 Local Revenue (911 Dispatch)                                         $          2,300.00

110-36731                                 Lions Club Pavilion Donations (Concert on the Commons)             $          6,000.00

110-36735                                 Norris Little Theatre Donations                                        $        13,719.96

110-36730-1003             Christmas Light Donations                                              $          680.00

 

Discussion was made on Annexation Plan of Services and Andersonville Highway Property. 

City Manager Hester recommends not going forward in annexation at this time do to no funds available for any legal actions. 

 

12.  Council Member Chris Mitchell makes a motion on 1st reading to pass Ordinance 531 annexing territory and incorporating said territory into the corporate limits of the City of Norris, Tennessee, resolution 2-2011 serving as a written report to the Norris City council regarding the proposed plan of services for territory annexed by Ordinance 531 and add a special called meeting to get this process going.  Seconded by Council Member Loy Johnson.  Voting aye: Tommy Mariner, Chris Mitchell and Loy Johnson and Jack Black.  Motion carries.

 

13.  Council Member Chris Mitchell makes a motion to have a special called Public Hearing on July 25, 2011 at 6:00pm and a special called council meeting July 25, 2011 at 7pm in regard to Ordinance 531.  Seconded by Council Member Jack Black.  Motion carried by voice vote. 

 

14.  Council Member Tommy Mariner moved to adjourn.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote.  9:45pm.

 

 

 

 

TO:                       Norris City Council

DATE:             June 13, 2011

FROM:            Tim Hester

RE:                        City Manager's Report

 

  1. 2010-11 Year to Date (Estimated through May) Budget.   YTD expenditures are in line with the budget, with the exception of legal expenses associated with the annexation of property along Highway 61.     The majority of revenues are on track thus far with State Sales Tax and property taxes tracking to budget (99% of property and personal property taxes were collected through February (this is on pace to last year's collections).

 

However, total revenue does project to be approximately 3% short of budget estimations.

 

Local Option Sales tax is currently tracking ~$15,000 short of budget.  As reported earlier, the decline is partly from reassignment of revenue by the State Department of Revenue.  Property Tax collections have also fallen ~$10,000 short of budget due primarily to assessment appeals.   Other miscellaneous revenues are also tracking to be short ~$5,000.   This equals a total revenue shortfall of ~$30,000.   The City is working to mitigate ~ half of this by limiting all spending through the end of the fiscal year to essential purchases only.

 

  1. Grant Updates
    1. EECBG.    Materials have arrived and work began in earnest in May, and the upgrades are on schedule to be complete by the end of the month.  
    2.  TEA-21 Sidewalk Grant.   Work has been slowed by wet weather.   However, the forming and pouring work has begun and will proceed quickly with drier weather conditions.  
    3. LPRF Grant.  A workshop was held May 16, 2011 to review final layout plans for the playground.   General consensus was that the original proposal by the Recreation Commission was sound, with the addition of some additional fencing.   Also discussed was the possibility of adding a water fountain, which would add a cost of ~$200 per year to the operation of the park.  The State contract approval is expected soon, and once received the playground equipment will be bid.   Once this occurs, a final budget for fencing, landscaping, and picnic tables can be completed.   Projected completion of this project is September/October 2011.
    4. FEMA Grants.  

1.       Fire Truck Contract

  1.  
    1. Housing Grant.    The City will not be awarded a housing grant this year.   Our application tied for 7th in the evaluation process and only 6 communities received awards this year in our district.   We can apply for this grant again next year if we choose.

 

  1. McNeeley Building Air Compressor Replaced.   The unit had failed and was replaced at a cost of $975.   This unit was approximately 12 years old.

 

  1. Public Safety Ford Explorer.  There is a problem with the compression on the 2003 Ford Explorer, which cannot be determined absolutely without breaking down the engine.  Possible problems could be a broken valve or camshaft rocker/lobe.  The intake plenum valve covers and the heads may have to be removed as well.

 

After consulting an engine technician, it was learned that the life of this model of engine is typically much less than the 155,600 miles that the vehicle has on it.  The recommendation is to replace instead of repair the engine because of the history with this model engine.  The city's 2001 Explorer driven by me is experiencing similar problems.

 

Cost of replacing the engine with a rebuilt engine with a 3 year or 100,000 mile warranty, including labor, is approximately $4,000.00.  

 

Currently, we do not have sufficient projected revenue to cover the expense of this repair.   This vehicle was originally scheduled to be replaced 2 years ago, but has not been because we have deferred capital spending the last 3 years.   Council needs to advise on how it wishes to proceed with this matter.

 

Office Copy Machine.   The high volume copier in the office had to be repaired.   Repairs this fiscal year now total approximately $1,200.00.