ORDINANCE 525

 

 AN ORDINANCE TO AMEND THE PURCHASING PROCEDURES OF THE CITY OF NORRIS IN REGARD TO THE USE OF PURCHASING CARDS IN THE CITY OF NORRIS, TENNESSEE

 

 

                WHEREAS, the City of Norris adopted Purchasing Procedures on October 24, 1994, with subsequent revisions in 1999 and 2008; and

 

            WHEREAS, the City of Norris City Council approved by Resolution in 2009 to allow the use of Purchasing Cards by select City Employees; and,

 

            NOW THEREFORE BE IT ORDAINED by the City Council of the City of Norris, Tennessee:

 

SECTION 1.   That the City of Norris Purchasing Procedures be amended to include the chapter titled "Purchasing Card Provisions."

 

SECTION 2.    That such additional chapter includes the following provisions:

 

 

 

PURCHASING CARD PROVISIONS

  

Purchasing Cards, hereinafter referred to as P-cards, shall be issued to City and Water Commission Department Heads at the discretion of the City Manager.

 

P-Cards are to be used only for City or Water Commission expenditures that directly pertain to the operation of the City and/or Water Commission.

 

No travel or training expenses shall be paid for with a City P-card without advance approval from the City Manager.

 

P-Cards are fully subject to all City of Norris Purchasing Procedures, including, but not limited to:

  • Purchase Order requirements
  • Spending Limits
  • Quotations
  • Emergency Purchasing Procedure

 

In addition, P-Card transactions shall require:

  • Credit card receipts with receiving signatures and documentation of why the charge was incurred.
  • Review and approval of the individual transactions by the City Manager prior to payment of the monthly invoice statement.
  • Review and approval of the City Manager's P-card's detailed transactions and monthly statement in excess of $100 by the Mayor or Vice-Mayor prior to payment.

 

Further, P-card transactions shall be properly coded to specific ledger accounts electronically and

  • Approved electronically by the appropriate Department Head.
  • Reviewed and Approved electronically by the City Recorder prior to sending to Accounts Payable for processing.

 

 

 

 

SECTION 3.  This ordinance shall become effective from and after its passage, the public welfare requiring it.

 

 

Passed First Reading: February 14, 2011

 Passed Second Reading:_March 21, 2011